Accounts Payable Clerk

Job Description

We are seeking an Accounts Payable Clerk who will work closely with vendors and internal team members processing vendor invoices and expense related reimbursements. This role requires impeccable detail and care in communicating with vendors and coworkers via written and verbal channels.

This is a full time IN-Office position M-F 7am to 4pm and we are moving quickly!

Responsibilities include, but are not limited to the coding and entry of AP Invoices, vendor maintenance, reimbursements, payment processing, customer service, monthly reporting, and miscellaneous data entry, other duties as required and or assigned, etc.

· Process vendor invoices on a daily basis (print, match, sort, review, organize and prepare documents, orders and invoices for data entry)

· Accurately review, code, process, and key vendor invoices

· Ensure correct approval, sorting, coding, and matching of invoices/purchase orders

· Perform monthly reconciliations, review vendor account statements

· Maintain a large number of vendor accounts while staying in compliance with company policies and procedures

· Uphold department standards of organization and accuracy

· Process petty cash on monthly basis

· Process contract labor on monthly basis

· Review and process all reimbursement requests. Check for required documentation of expenditures prior to processing and or releasing for payment

· Perform data entry and scanning associated with Accounts Payable / Accounting

· Review and reconcile invoice discrepancies

· Prepare payments in an organized and timely manner

· Prepare journal entries as needed

· Prepare monthly accrual as needed

· Assist in weekly check/wire processing

· Assist in archiving or prior year files and setup files for the coming year

· Ensure excellent communication with both internal and external customers

· Assist financial & accounting department as needed, performing various assignments under the direction and supervision of accounts payable manager and senior accounting staff

· Assisting with audit support as necessary

· Address and respond to vendor inquiries

· Assist with daily mail / scanning of records

· Miscellaneous data entry, filing, and other responsibilities as assigned, etc.

· Assist with special projects as assigned

· Other duties as required and assigned

Qualifications:

· Associate’s degree in Accounting preferred

· Minimum of 3-5 years’ experience with high volume accounts payable processing or general accounting (e.g. journal entries, account reconciliations)

· Excellent verbal, written and interpersonal communication skills

· Proficient Microsoft Office knowledge and skills (Intermediate skills preferred)

· Minimum 1 year experience in SAP & Concur (Expense Reporting) preferred

· Strong time management, mathematical and organizational skills · Working knowledge of basic accounting principles

· High degree of attention to detail

· Ability to work independently or with a team and prioritize tasks

· Ability to work well under pressure with high degree of accuracy

· Ability to take directive and perform in a collaborative environment

· Strong analytic abilities

Job Type: full time IN-Office position M-F 7am to 4pm